Executive Administrative Assistant

Tatyana Lusakhpuryan


 














 

105 Viola Street, Lowell, MA 01851               · (978) 937-9887                     · tlusakhpuryan@yahoo.com 


 


Summary


 














 

 


Experienced and detail-oriented professional demonstrated capabilities strategically thinking and offer solutions, problem-solving with a proven ability to perform a broad range of functions quickly and accurately in a fast-paced environment.  Recognized for dedication and work ethic.


 


Highlights



  • Executive management support

  • Exceptionally dedicated and organized

  • Multitasking and time management

  • Effective oral communicator

  • Strong planning and problem solving skills

  • Meetings & Events Planning

  • Resourceful

  • Accurate and punctual



  • Customer Service oriented

  • Computer proficiency

  • Team builder

  • Scheduling

  • Adaptable

  • Tactful

  • Excellent interpersonal and analytical skills

  • Ability to train others




























 



 

 


 


 


 


 


 


 


Computer and Database Skills: MS Office Suite: Word, Excel, PowerPoint, Outlook, PeopleSoft, Oracle, BoardVantage, iBuy, Visio, Act, ReQlogic


 


PROFESSIONAL EXPERIENCE


 


                3/2016-8/2016           Office Manager                                                                        Beryllium Discovery, Bedford, MA


Beryllium Discovery is a drug discovery company.



  • Supported CEO and Chief Scientific Officer

  • Worked closely with C-level officers on scheduling Board Members meeting logistics’, agendas, printing materials, room booking and business luncheons

  • Car reservations for staff members as needed as well as company visitors

  • Managed reception area, greeted visitors and maintain professional image of Company

  • Internet search and purchased Scientific articles for CSO

  • Purchased general office supplies as well as lab materials and equipment; through computerized accounting system ReQlogic

  • Purchased office furniture, maintain kitchen supplies inventory

  • Completed and processed Expense Reports

  • Liaise between HR and IT

  • Handled incoming and outgoing shipping and receiving activities, including outgoing FedEx packages and accepting FedEx and UPS shipments

  • Organized Company social events such as BBQ, Potluck and Company Summer outing at Canobie Lake Park


 


                10/2010-12/2015      Office Manager                                        Dimensional Photonics International, Wilmington, MA


                Dimensional Photonics International, Inc. is R&D medical device company, a home of Digital Impression System Lythos.



  • Supported President of Company, VP of Innovation, VP of Engineering, Director of Engineering and group of Scientists and Engineers

  • Managed complex domestic and international travel arrangements and expenses

  • Prepared and maintained confidential information, reports and financial data

  • Reconciled monthly credit card transactions and bank statements

  • Logistics for meetings, training coordination and business luncheon

  • Handled company purchasing order requests through Oracle and iBuy

  • Processed department invoices and verified them against of purchase order for correct charges

  • Liaise between HR, IT, Finance, Legal and employees

  • Provided first day orientation to new hires and contractors

  • Managed and recorded associates spending time on projects and vacation time off requests

  • Go-to-person for employees, vendors and visitors

  • Purchased office equipment, furniture, maintain office and kitchen supplies inventory

  • Managed incoming and outgoing express shipments, mail, and courier deliveries

  • Was in charge for facility day-to-day operations including building security access, badges, fire safety drills, site maintenance issues and repairs

  • Organized social events, potlucks and holiday celebrations


 


                11/2006-11/2009        Human Resources Assistant III         Mercury Computer Systems, Inc., Chelmsford, MA


                Mercury Computer Systems, Inc. is a next generation defense electronics company.


 



  • Supported Senior Vice President of Human Resources, Director of HR and 3 HR Managers

  • Coordinated Travel Arrangements and expense reports

  • Calendar management

  • Coordinated internal/external meetings and events.  Meeting materials, room setup and catering

  • Organized Quarterly and Annual Meetings and all preparations such as presentations, meeting proposal,


scheduling conference room, WebEx, socials, budget calculation



  • Initiated, implemented and administer a new Service Award program with a new vendors and awards

  • Administered Can Do and Innovation recognition programs, reports, tracking and payments

  • Processed and track contractors in Oracle’s Contingent Workers module

  • Processed department invoices, prepared requisitions, completed and processed expense reports.  Verified invoices against of purchase orders and monitored departmental spending against of budget

    • Vacation and sick time tracking for the department



  • Supported Learning and Development programs, including coordination, scheduling, catering, materials and setup.  Managed program participant enrollment.  Contacted vendors, collected data and prepared reports

    • Scheduled interviews and travel arrangements for Executive level candidates



  • Processed new employee verification on E-Verify (federal government’s electronic employment verification system)

    • Provided employee verification (current and past)

    • Updated Corporate Policies on Company Intranet

    • Coordinated Labor Law postings using gNeil vendor

    • Supported Compensation Committee with maintaining and uploading highly confidential and sensitive




materials into the BoardVantage website and provided with printed materials



  • Interfaced with all levels of management and cross-function staff  


 


                2/2006 – 11/2006             Human Resources Assistant                        Comverse Network Systems, Wakefield, MA


Comverse is a global provider of multimedia network-based systems, software and service.


 



  • Supported Vice President of Human Resources, Director of Benefits and Compensation and HR Team with calendar management, conference room reservations, audio bridges setup and catering

  • Coordinated travel arrangements and processed expense reports

  • Processed PRS’s (purchasing), TRS’s (travel) and iExpenses (travel reimbursement) requisitions for department

  • Organized Company Quarterly Team Meetings

  • Supported recruitment department with scheduling interviews, prepared offer letters and posted jobs on internal and external websites

  • Prepared presentations, forms, reports and charts

  • Administered Service Award Program.  Interfaced with vendors for ordering plaques and gift certificates

  • Administered Kudo’s employee recognition program

  • Organized HR Socials, Employee Summer Outing and Holiday parties for employees and their families

  • Contacted vendors, ordered and distributed discount tickets and managed raffles


 


09/2005-11/2005              Human Resources Assistant        Emerson Hospital, Concord, MA (temporary assignment)


Emerson Hospital is a full-service, non-profit community hospital.


 



  • Responsible for resume applicant tracking using Position Manager Database

  • First day new employee orientation.  Helped with completing required documents and directed to nurse for health screening

  • Processed completed documents throughout the system

  • Verified information on Employee Change Notice with Meditech Database, calculated rate change and updated in Excel report

  • Answered incoming calls, took accurate messages and directed to appropriate HR staff

  • Point of contact for employee verification

  • First-line support to employees, customers and vendors


 


 


05/2004- 9/2005              Staffing Coordinator                                                       SavaJe Technologies, Chelmsford, MA


SavaJe Technologies is the developer of SavaJe Operation System, the most advanced, innovative,


secure and open software platform for mobile phones. 


 



  • Supported VP of Human Resources, Human Resources Manager and three recruiters

  • Assisted HR department in carrying out various human resources programs and procedures to employees and contractors

  • Scheduled interviews, prepared interview packages, resolved last minute changes and issues

  • Requisition tracking system

  • Maintained resume-tracking system using ACT 6.0! software database

  • Posted job descriptions on company website

  • First Day orientation for new employees

  • Set-up and updated various reports

  • Maintained company organizational chart and photo directory

  • Updated HR Intranet website with new changes

  • Internet searches, contacted vendors, ordered and prepared training presentation materials

  • Employee Verification

  • Assisted with Middlesex Community College Grant application and report

  • Organized Wellness Day

  • Created presentations, slides, forms, documents, reports

  • Managed employee activity programs: bus trip to New York, discounted tickets to Six Flags, Canobie Lake Park and Water Country

  • Participated in preparing different surveys with The Survey Group (TSG) such as: Census 2004 for Flexible Account, 401k plans, Management and Exempt / Nonexempt Benchmark Compensation Surveys and Turnover Survey (TSG)


 


11/2003-4/2004                 Administrative Assistant                              Deluxe Corp. (formerly NEBS, Inc.), Groton, MA


(Re-hired)


NEBS, Inc. is a business-to-business direct marketer enterprise. 


 



  • Provided administrative support to the Business Management & Development team

  • Scheduled appointments, meetings and conference rooms

  • Travel arrangements and expenses

  • Prepared presentations, data, charts and reports 

  • Compiled and distributed Customer Feedback Actions reports 

  • Gathered competitive information such us: catalogs, web sites, samples and related materials

  • Assisted with special projects as assigned by Business Managers and Product Operation Consultants


 


 


07/2000 – 9/2003             Human Resources Specialist                                                       NEBS, Inc., Groton, MA


 



  • Assisted Human Resources Director, four HR and one Safety Managers

  • Provided high-level of administrative support to Corporate Employment and Employee Relations function

  • Prepared 70+ presentation for meetings, proposals and posters

  • Provided first-line support to employees on issues related to employee records, benefits and salary administration 

  • Point of contact for employment verification 

  • Supported recruiters with interview scheduling, travel arrangements for candidates, handled last minute conflicts and issues

  • Posted job postings on Monster website 

  • Maintained company applicant tracking system

  • Prepared offer letters and new hire packages

  • Collected data from 11 facilities and prepared a requisition status reports 

  • Coordinated employee activities program including: tickets, bus trip and holiday party’s


 


 


Education:          Office Manager (Diploma)


Microsoft Office Specialist (Diploma)


Training Unlimited, Inc


                                Business and Computer Training Solutions


 


Microelectronics Technology (Diploma)


State Specialized Technical College


 


 

  • ID#: 101927
  • Location: Lowell, MA , 01851

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